Bridal Hair and Makeup Terms and Conditions
Bridal Hair and Makeup Artist
Terms and Conditions
Daniela De Cervo trading as Bridal Hair and Makeup Artist of 2 Copperfield Close, Wantage, Oxfordshire OX12 9YD
The customer or customers that received the proposal (where more than one person, they shall be jointly and severally liable).
In this agreement:
“Assignment” means the project of work, goods and Services set out in the proposal.
“Reservation Fee” means the advance payment to secure the date and to allow the Artist to commence work on the Assignment and is described in clause 2.2.
“Event” means the event/occasion/venue where the Assignment is to be delivered by the Artist.
“Fees” means money paid or owed to the Artist by the Client for the Assignment.
“Services” means the Services provided by the Artist as part of the Assignment.
“Terms” means these Terms and Conditions.
2. Price and payment
2.1. Price for the Assignment is set out in the proposal. There is no VAT.
2.1.1 Prices charged are per person, and any additional Services or for additional family or friends added to the Assignment shall attract further Fees.
2.1.2 The price includes advice and guidance about haircare, haircare products, skincare and makeup products, advice on application and use and the delivery of makeup and/or hair styling Services, and all ancillary Services to complete the Assignment.
2.1.3 The price excludes any expenses that will be incurred by the Artist unless otherwise agreed in writing by the parties. The price also excludes any travel expenses to the Trial and/or Event which is over a 20-mile round trip from the Artists base and return. Travel costs are for travelling time and distance charged at 50p per mile.
2.1.4 The price excludes any parking or congestion charges incurred will be added to your final bill. It is the responsibility of the Client to research parking restrictions at their venue and/or preparation address and plan for any required permits.
2.1.5 For longer mainland UK journeys with an early morning start where the Artist would have to leave their home address on or before 6:30am, accommodation and travel expenses are chargeable.
2.1.6 For bookings outside of the mainland UK, accommodation expenses within the mainland UK will be charged for trains, flights or boats leaving the mainland UK where the Artist would have to leave their home address on or before 6:30am.
2.1.7 For overseas weddings, travel expenses to and/or parking at a train station, airport, or port where the Artist will be travelling from, return flights, number of nights’ accommodation required, transport and meals/expenses will be chargeable.
2.2. A £100 Reservation Fee shall be paid upon entering this agreement. The Reservation Fee is to secure the date for the delivery of the Assignment and the preparation time required to deliver the Assignment. The Artists invoice for the Reservation Fee will follow – please refer carefully to Clause 3
2.2.1 The Reservation Fee is to secure your wedding date and is deductible from the final wedding day cost but is non-refundable, without this Reservation Fee your date will not be reserved, the Reservation Fee can be paid before or after a trial. Payment of Reservation Fee can be paid via bank transfer, cash, credit, or debit card. If the Client decides not to go ahead with the booking after the trial the Reservation Fee will be refunded in full within 7 days unless the event is less than 6 weeks/42 days away in which case it will be non-refundable.
2.3 A 50% non-refundable Booking Fee is required to secure your trial, payment of Booking Fee must be received prior to your trial date via bank transfer. Balance must be paid on the day of the trial by credit/debit card or cash. Please note that if you require a second trial you will be required to pay the full trial amount again.
2.4 The price, Booking Fee, Reservation Fee, and any expenses shall be the Fees of the Artist, The Client shall pay the Artist the balance of the Fees at the latest 6 weeks before the Event and all Fees shall be paid in advance in full.
2.5 For bookings made within less than 6 weeks prior to the wedding date without a trial or where the trial takes place less than two weeks before the wedding; the final balance will be due immediately upon booking to confirm and secure your wedding date.
2.5.1 For bookings made within less than 6 weeks prior to the wedding date; the final balance will be due 48 hours after the trial.
2.5.2 If the Client seeks to cancel the booking the final balance will be forfeited, any expenses incurred as at the date of cancellation must be paid by the Client, and those paid shall also be non-refundable. No further sums will be due from the Client to the Artist.
3. Cancellation of agreement and the Reservation Fee and/ Booking Fee
3.1. Once the Booking Fee, Reservation Fee has been paid, the Assignment can be cancelled by either party in writing or by email subject to the matters set out in this clause.
3.2 If the Artist cancels the Assignment, the Fees paid at the time of cancellation will be repaid to the Client within 14 days of cancellation and no further sum or compensation will be payable to the Artist arising from such cancellation.
3.3 Client cancellation
3.3.1 If the Client cancels the Assignment within 14 days of entering into this agreement, then the Reservation Fee shall be repaid to the Client in full.
3.3.2 If the Client seeks to cancel this Assignment more than 14 days after entering this agreement and more than 6 weeks before the Event then the Reservation Fee shall be forfeited, any expenses incurred as at the date of cancellation must be paid by the Client, and those paid shall also be non-refundable. No further sums will be due from the Client to the Artist.
3.3.3 If the Client cancels this Assignment within 14 days or less of the Event, then the Fees including any expenses incurred as at the date of cancellation, less any Fees paid already, shall be due to the Artist.
3.4 Once a trial is booked it can only be rearranged with a minimum of 7 days’ notice. If less than 7 days’ notice is given by the Client to rearrange a trial appointment, then an administration fee of £50.00 shall be payable in addition to the Fees to cover the lost appointment.
3.5 No show and missed appointments a 100% cancellation Fee will apply. Emergencies at our discretion.
4. The Assignment
4.1 The Artist reserves the right to use images of her work during the Assignment for marketing, promotional, competition and editorial purposes which include but is not limited to the Artist website and social media pages. If you do not wish to give consent to this use of the work or your image, then you must confirm this by email within 14 days of entering into this agreement.
4.2 Trial sessions
4.2.1 All trial sessions usually last between 2.5 hours for makeup or hair and around 4.5 hours for hair and makeup but will always endeavour to continue until you are satisfied with your look, however if you would like to try more looks that would run over these times a second trial will be required.
4.2.2 Trials should be attended by the Bride and ONLY one other person. No children under 18 years old can attend the trial unless agreed otherwise in writing.
4.2.3 Any changes to trials by the bride or bridal party must be made in writing 48 hours before the date of the trial. If changes result in the number attending being reduced, the Artist has the right to change the time or date of the trial and any previous booking discounts or travel discounts may be void.
4.3 Date changes or location changes to the Event must be submitted in writing and the new date or location is subject to availability. If the new date or new location cannot be accommodated by the Artist, this will constitute a cancellation and clause 3 will apply.
4.4 Final numbers receiving the Services at the Event must be received in writing from the Client by the Artist at least 14 days before the Event. If numbers subsequently increase, the Artist reserves the right to increase their price accordingly. If numbers subsequently decrease, there will be no discount and the price shall be charged in full.
4.5 The Artist reserves the right to refuse Services to the Client, or any connected person, if they show symptoms of any infectious condition, or use, or threaten, abusive or inappropriate behaviour.
4.5.2 Smoking or vaping by the Bride, Bridal Party or guests is not permitted whilst the Artist are working.
4.5.3 The Client agrees to keep children and infants away from all makeup and hair products and heated hairstyling aids for Health and Safety reasons. Children will not be present during delivering of any services. (This includes but is not limited to breast feeding, sitting on laps etc.) Only exception to this will be when the Artist is carrying out a service to a child as part of the wedding/bridal party.
4.6 The Artist reserves the right to use the additional services and assistance of other makeup artists or hairdressers if it is necessary to deliver the Assignment.
4.7 The Artist, reserve the right to cancel the booking should the booking be made under false pretences, such as booking a special occasion when it is a wedding booking.
5.1 The Artist will not be held responsible for any allergies or reactions caused by our work.
5.2 It is the Client’s responsibility to inform the Artist in writing of any issues such as but not limited to medical conditions, skin conditions, sensitivities/allergies/intolerances that they or their bridal party may have and/ or may be affected using the makeup/hair artists tools or products at the time of booking or at the latest 14 days before the Event. The Artist cannot accept any liability for allergies, any condition that arises, or any condition unknown to the client or reactions where they have not been advised of such risks.
6. General Conditions
6.1 Verbal or email instructions by the Client to proceed will constitute an acceptance in full of the Terms.
6.2 The Fees will be paid after invoices rendered from time to time. No VAT is applicable. Payment terms are 7 days, and payment is not deemed to have been made until the Fees have been paid in full. If payment is not made in full and within time the Services may be suspended and payment in advance may be required before the Services are re - commenced.
6.3 The Artist reserves the right to require some or all the Fees to be paid in advance of the commencement of the Services where applicable and agreed in writing. If payment is not made in accordance with the above clauses, the Artist reserves the right to charge an administration fee of £50 to late payments together with interest at the rate prescribed by the Late Payment of Commercial Debt (Interest) Act 1998 from the date payment was due until the date payment is made.
6.4 Each party will keep the confidential information of the other party and any third party confidential and secret, and only use it for the purposes of supplying the Services or making proper use of the Services. Each party recognises and accepts its obligations regarding the control and the processing of personal data under the current data protection legislation and regulations. For more information on this, please see our Privacy Notice on our website.
6.5 The Artist will use reasonable care and skill in performing the Services.
6.6 The Artist liability in respect of any loss of goodwill, loss of business, loss of profits, loss of anticipated savings, loss of use or for any other consequential, special, or indirect loss or damage will be NIL.
6.7 In respect of any other direct losses (in Contract or Tort) the total liability of the Artist will not exceed the return of all Fees received, and thus the limit of liability shall not exceed the value of the Services provided.
6.8 Nothing in the Terms will exclude or limit liability for death or serious injury caused by the Artist negligence.
6.9 The Services may be terminated if payment of the Fees is not made in accordance with the Terms, or if the Client commits a material breach of any of the Terms and fails to remedy the breach within 14 days of being notified in writing, or if the Client enters any form of insolvency arrangement. Upon termination the Client shall immediately pay any outstanding sums to the Artist.
6.10 If the Artist are limited or hindered from providing Services booked by the Client due to circumstances beyond its control e.g., government intervention, Acts of God, civil disturbance, war, national or local disaster, strikes, labour disputes, then the liability of the Artist to the Client shall not exceed the amount paid by the Client for the Services. The Booking Fee (if a trial has already been provided by the Artist) and/or Reservation Fee shall be non-refundable, (being an approximation of the value of Services already rendered) and the Artist shall (where the value of the Services already delivered to the Client is greater than the value of the Reservation Fee) be entitled to be paid additionally for all Services delivered to the Client up to that point. The Artist shall not be liable for any additional losses incurred by the Client in such circumstances.
6.11 Nothing in the Terms is intended to create a partnership or joint venture between the Artist and the Client, and no party has the right to act as agent for the other or to bind the other party in any way.
6.12 The Terms and any dispute arising from them shall be governed by the laws of England and Wales.